Diversity and Inclusion Summit 2024

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Terms and Conditions

2023 Diversity and Inclusion Summit
6-9 September 2023
REGISTRANT INFORMATION
Terms and Conditions

  1. Definitions
    1.1. The summit is the 2023 Diversity and Inclusion Summit to be held on 8 and 9
    September 2023 at Engineers Australia WA (“Summit”).
    1.2. The organiser is RedHead Communications Pty Ltd (“Organiser”).
    1.3. A registrant is any natural person that is registered to attend the Summit as an attendee,
    a representative of a sponsor, a sponsor, a representative of a speaker or as a speaker
    (“Registrant”).
    1.4. Registration means the license for a natural person to attend the Summit as a
    Registrant. (“Registration”).
  2. General Terms and Conditions
    2.1. A Registrant must register with the Organiser to attend the Summit in person.
    2.2. These Terms and Conditions apply to all Registrants and form part of the Registrant’s
    Registration.
    2.3. If any part of these Terms and Conditions is held by any court to be illegal, void or
    unenforceable, such determination shall not impair the enforceability of the remaining
    parts of these Terms and Conditions.
    2.4. These Terms and Conditions are governed by the laws of the State of Western
    Australia.
  3. Health and safety (including COVID-19 safe practices)
    3.1. The health and safety of Registrants is paramount to the Organiser.
    3.2. The Registrant understands that COVID-19 vaccination(s) or a valid medical
    exemption may be required to attend the Summit’s venue.
    3.3. The Registrant understands that the Organiser will ensure all health and safety
    measures are in place during the Summit as is reasonably practicable and foreseeable.
    3.4. The Registrant understands that the Summit will follow all Government advice
    regarding COVID-19 health directions including working with the venue to ensure
    the Summit is delivered in accordance with all COVID-19 safe health and safety
    requirements.
    3.5. The Registrant warrants its unconditional cooperation in ensuring they comply to the
    respective venue’s health and safety practices, including COVID-19 safe practices.
    3.6. In the event a Registrant fails to comply with any part of clause 3, the Organiser
    reserves the right to terminate the Registrant’s registration immediately. No refund
    will be given.
  4. Registrant Summit attendance payments
    4.1. Where a payment is required to register for the Summit, payment must be paid in full
    to guarantee registration.
    4.2. If payment is not made at the time of booking, registration will be provisional only.
    4.3. All provisional registrations will be terminated 3 working days before the Summit
    commencement date.
  5. Late Registrations
    5.1. A late registration is any registration made less than 30 days before the Conference
    start date.
    5.2. The Organiser cannot guarantee that any or all Summit collateral will be available to
    late registering persons.
  6. Registrant substitution
    6.1. The Registrant may nominate an alternative person from their same organisation to
    attend up to 48 hours prior to the commencement of the Summit, at no extra charge.
    6.2. All substitution nominations must be in writing to the Organiser.
  7. Cancellation of the Summit by the Organiser
    7.1. In the event of a full cancellation of the Summit by the Organiser, all registration fees
    will be refunded in full.
    7.2. The Organiser does not accept any liability for losses incurred in the Summit being
    cancelled due to unforeseen circumstances or any other event that renders
    performance of the Summit inadvisable, illegal, impracticable, or impossible.
    7.3. An unforeseen event includes yet shall not be limited to: an Act of God; infectious
    disease outbreak, industrial disruptions, service provider failures, governmental
    restrictions and/or regulations; war or apparent act of war; terrorism or apparent act
    of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension,
    and/or restriction on transportation; or any other emergency.
  8. Postponement of the Summit
    8.1. In the event of a postponement of the Summit by the Organiser, all registrations will
    carry over to the new dates.
    8.2. The Organiser does not accept any liability for losses incurred in the Summit being
    postponed due to unforeseen circumstances or any other event that renders
    performance of the Summit inadvisable, illegal, impracticable, or impossible.
    8.3. An unforeseen event is defined in 7.3.
    8.4. In the event of a postponement the Organiser will consider requests for cancellation
    and refund pursuant to clause 10.
  9. Alterations to the Summit and/or Program
    9.1. The Organiser reserves the right to make alterations to the Summit’s programs,
    venue(s) and timings at any time and without notice.
    9.2. Where the Organiser is required to replace a speaker due to unforeseen circumstances,
    the Organiser will replace the speaker with another speaker or speaker in a similar
    stream where possible.
  10. General cancellation and refunds
    10.1. In the event a Registrant intends to cancel their Registration, refunds will not be
    provided to a Registrant on a ‘change of mind’ basis.
    10.2. A general request for refund must be in writing to the Organiser with each request
    considered on a case-by-case basis.
    10.3. A general request for refund must be made no later than 5 working days before the
    commencement date of the Summit.
  11. Registrant COVID-19 diagnosis and isolation
    11.1. In the event a Registrant contracts COVID-19 and will be in insolation for the duration
    of the Summit the Organiser will provide the Registrant with a full refund, minus a
    $150 administrative fee.
    11.2. Requests for cancellation and refund under clause 11 must be in writing to the
    Organiser with evidence proving your COVID-19 diagnosis.
  12. Government COVID-19 imposed travel related refunds
    12.1. Should it be necessary for a Registrant to cancel their registration due to Government
    imposed travel restrictions, the Organiser will provide the Registrant with a full
    refund, minus a $150 administrative fee.
    12.2. Requests for cancellation and refund under clause 12 must be in writing to the
    Organiser with evidence proving the Registrant’s inability to attend is explicitly
    restricted or prevented due to Government imposed travel restrictions.
  13. Accommodation bookings and refunds
    13.1. For accommodation booked as part of the registration process, in the event the
    Registrant seeks to cancel their accommodation they are required to contact Pan
    Pacific Perth directly and make such a request subject to the Pan Pacific Perth’s hotel
    cancellation policy.
    13.2. Any accommodation bookings, including any with Pan Pacific Perth are deemed to
    have been made by the Registrant personally, the Organiser takes no responsibility for
    accommodation bookings made by Registrants.
  14. Insurance
    14.1. Registration fees do not include Registrant personal insurance of any kind.
    14.2. Registrants are responsible for making their own travel insurance policy
    arrangements, if any.
    14.3. The Registrant indemnifies the Organiser from any liability as a result of any losses
    incurred by the Registrant failing to arrange their own insurance.
  15. Registrant privacy and data protection
    15.1. By registering for the Summit, the Registrant consents to having their details
    distributed to Summit attendees, sponsors and speakers. If the Registrant wishes to
    opt out then they must contact the Organiser via email
    info@diversityandinclusionsummit.com.au stating their name, organisation, and
    email address in order to opt out of detail distribution no later than 7 days before the
    commencement of the Summit.
    15.2. The Organiser is committed to protecting Registrant privacy and will manage
    Registrant’s privacy as provided for under relevant privacy legislation and privacy
    protection principles.
    15.3. Websites and links of the Organiser’s websites may link to other websites and
    networking tools provided for the convenience of the users. The contents of these
    websites are maintained by their owners, for which the Organiser takes no
    responsibility.
  16. Summit photography and filming
    16.1. For promotional purposes, photography and video production will be taking place
    during the Summit.
    16.2. By registering for the Summit, the Registrant authorises the Organiser to take photos
    and video at the Summit.
    16.3. A Registrant agrees that the Organiser is the owner of the copyright, photographs,
    video and social media content and that it may use photographs, video and social
    media content for any purpose it considers appropriate, including publicity, education
    or other activities and may earn income for the Organiser’s own benefit.
    16.4. Subject to 16.5, the Registrant waives any moral rights pertaining to the copyright of
    photographs, video and social media content pursuant to 16.3.
    16.5. Registrants who do not wish to be filmed or recorded should advise the organisers by
    email to info@diversityandinclusionsummit.com.au prior to the Summit’s
    commencement date.
  17. Access and special needs requirements
    17.1. Registrants with special access or special needs requirements are to provide the
    Organiser with their requirements at the time of registration.
    17.2. The Organiser cannot guarantee that special access or special needs will be met where
    the Registrants requirements are provided less than 30 days before the Summit
    commencement date.
  18. Speaker’s views, advice or opinion
    18.1. By registering, the Registrant understands that the views expressed by the Organiser’s
    Summit speakers are the Speaker’s own.
    18.2. The Organiser does not accept liability for advice given, or views expressed, by any
    speaker at the Summit or in any material provided to Registrants by its sponsors or
    speakers.3

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